How to write better text prompts with AI-assisted process modeling, text to process

SAP Signavio’s text to process feature empowers users to quickly transform business process descriptions into BPMN (Business Process Model and Notation) diagrams—just by writing a text prompt. It’s a powerful tool for accelerating process modeling, especially for teams looking to bridge the gap between business operations and visual process design. 

However, the clarity and quality of the resulting diagram depend entirely on how the prompt is written, so here are some best practices to help you write clear, effective prompts that lead to accurate process models in SAP Signavio’s AI-assisted process modeling tool: 

Use the Active Voice 

The active voice helps SAP Signavio AI clearly understand the actor (who is performing the task) and the action. 

Avoid passive constructions like: 
“HR is notified and initiates the off-boarding process.” 

Use the active voice instead: 
“The employee notifies HR, which then initiates the off-boarding process.” 

This makes it easier for the AI to map out tasks and assign them to the correct roles in the process diagram. 

Be Specific About Subjects and Objects 

Avoid vague references. SAP Signavio AI performs better when both the actor and the recipient of an action are explicitly named. 

Instead of: 
“The employee’s manager is informed.” 

Write: 
“HR informs the employee’s manager.” 

If you use passive voice, make sure to specify who initiates the action: 
“The employee’s manager is informed by HR.” 

Maintain Consistent Role and Entity Naming 

AI models benefit from consistency. Avoid switching terminology for the same entity or role. 

Inconsistent: 
Calling someone a “manager” in one sentence and a “supervisor” in another. 

Consistent: 
Stick with one term throughout—e.g., always use “hiring manager.” 

This applies not only to human roles but also to IT systems and data objects. For example, don’t use “vendor” in one step and “supplier” in another to refer to the same party. 

Repeat Role Names When Necessary 

Don’t assume the AI will infer the subject based on earlier context. Repeating role names provides clarity, especially in multi-step processes. 

Better: 
“The hiring manager arranges the interview. The hiring manager and the HR expert then prioritize the candidates.” 

Be Clear and Consistent with System or Tool References 

If your process involves platforms like Microsoft Teams or specific internal systems, name them clearly and consistently. 

Avoid: 
“An interview is arranged on Teams.” 

Prefer: 
“The manager arranges an interview with the candidate on Microsoft Teams.” 

This ensures the tool doesn’t misinterpret “Teams” as a general group or process step. 

Keep the Prompt Clean and Focused 

SAP Signavio’s Text to Process is designed to model business logic—not narratives. Avoid including extra commentary or background information that doesn’t affect the flow of the process. 

Stick to the essential steps, decision points, and actors involved. 

Sample Prompts Optimized for SAP Signavio 

Final Thoughts 

SAP Signavio’s text to process makes modeling faster and more accessible—but keep in mind that writing a clear prompt is key to success. By using active voice, being specific, and keeping naming consistent, you help the AI deliver diagrams that are structured, logical, and ready for review or enhancement in the process editor. 

Looking to learn how to get started? Click here to check out how to use artificial intelligence (AI) to create a BPMN diagram from a text description of a business process. 

​ SAP Signavio’s text to process feature empowers users to quickly transform business process descriptions into BPMN (Business Process Model and Notation) diagrams—just by writing a text prompt. It’s a powerful tool for accelerating process modeling, especially for teams looking to bridge the gap between business operations and visual process design. However, the clarity and quality of the resulting diagram depend entirely on how the prompt is written, so here are some best practices to help you write clear, effective prompts that lead to accurate process models in SAP Signavio’s AI-assisted process modeling tool: Use the Active Voice The active voice helps SAP Signavio AI clearly understand the actor (who is performing the task) and the action. Avoid passive constructions like: “HR is notified and initiates the off-boarding process.” Use the active voice instead: “The employee notifies HR, which then initiates the off-boarding process.” This makes it easier for the AI to map out tasks and assign them to the correct roles in the process diagram. Be Specific About Subjects and Objects Avoid vague references. SAP Signavio AI performs better when both the actor and the recipient of an action are explicitly named. Instead of: “The employee’s manager is informed.” Write: “HR informs the employee’s manager.” If you use passive voice, make sure to specify who initiates the action: “The employee’s manager is informed by HR.” Maintain Consistent Role and Entity Naming AI models benefit from consistency. Avoid switching terminology for the same entity or role. Inconsistent: Calling someone a “manager” in one sentence and a “supervisor” in another. Consistent: Stick with one term throughout—e.g., always use “hiring manager.” This applies not only to human roles but also to IT systems and data objects. For example, don’t use “vendor” in one step and “supplier” in another to refer to the same party. Repeat Role Names When Necessary Don’t assume the AI will infer the subject based on earlier context. Repeating role names provides clarity, especially in multi-step processes. Better: “The hiring manager arranges the interview. The hiring manager and the HR expert then prioritize the candidates.” Be Clear and Consistent with System or Tool References If your process involves platforms like Microsoft Teams or specific internal systems, name them clearly and consistently. Avoid: “An interview is arranged on Teams.” Prefer: “The manager arranges an interview with the candidate on Microsoft Teams.” This ensures the tool doesn’t misinterpret “Teams” as a general group or process step. Keep the Prompt Clean and Focused SAP Signavio’s Text to Process is designed to model business logic—not narratives. Avoid including extra commentary or background information that doesn’t affect the flow of the process. Stick to the essential steps, decision points, and actors involved. Sample Prompts Optimized for SAP Signavio Final Thoughts SAP Signavio’s text to process makes modeling faster and more accessible—but keep in mind that writing a clear prompt is key to success. By using active voice, being specific, and keeping naming consistent, you help the AI deliver diagrams that are structured, logical, and ready for review or enhancement in the process editor. Looking to learn how to get started? Click here to check out how to use artificial intelligence (AI) to create a BPMN diagram from a text description of a business process.    Read More Technology Blog Posts by SAP articles 

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