Objective: The objective of this blog is to explore about limitation associated with creating user default ids, specially the restriction of a maximum of 999 entries. It aims to highlight the implication of this limitation for user management and access control, also provide the solution on how to overcoming the 999 ID limitation.
Problem:
In SAP GRC, the ability to create user default IDs is constrained by a maximum limit of 999 entries. This limitation poses significant challenges for organizations with large user bases (sector and business unit) as it can hinder user provisioning, role assignment and over all access control management. As businesses grow and require more user IDs, the inability to exceed this limit can lead to inefficient, increased administration overhead, and potential compliance risks. Addressing this limitation is crucial for maintaining and ensuring seamless operation within the SAP GRC.
currently we have utilized 801 default ID’s in our landscape and with our new requirement we need to create around 350+ more default ID’s in the GRC system. Hence exploring this how can we incorporate additional 350+ default ID entries in GRACUSERDEFAULT table.
Note: We aren’t able to add the new user defaults for many of the regions, due to which the users are unable to raise the access request with the region-specific default ID’s in the GRC Production system.
Go to IMG->Governance, Risk and Compliance->Access Control->User Provisioning->Maintain User Defaults
Analysis:
As per our analysis and finding, since the value for domain “GRAC_DEFAULT_ID_BRFP ” is 3 char because of which we can only maintain it till 999, to increase the length of domain from 3 to 5 char by the custom modification (refer in solution section). This is not a standard process SNOTE as it is a custom modification note to help customers to achieve multiple user defaults. Further we checked with ABAP team and found that the status of suggested SNOTE cannot be implemented in our GRC system (GRC12.0 SP17), but still manual activities can be performed instead of implementing via S-Note as Note 1899427 has manual steps.
Solution:
To address the limitation of 999 user default IDs in SAP GRC, need to perform manaul activities as per the below SNOTE in SAP GRC system.
0001899427 – UAM: User Default ID has insufficient length in IMG
Results:
Before implementing the solution, screenshot showing length of default ID in 3 char.
After implementation of above SNOTE default id is now showing in 5 digits which allows to create more than 999 entries.
In BRF+ length is now showing in 5 digits.
Conclusion:
In summary, the limitation of 999 user default Ids in SAP GRC poses significant challenges for organizations, particularly as they grow and require more robust user management capabilities. This constraint can lead to operational inefficient, increased administration burden, and potential compliance risks, however we can change the character length from 3 to 5 for domain “GRAC_DEFAULT_ID_BRFP ” by implementing this SNOTE 0001899427 – UAM: User Default ID has insufficient length in IMG in SAP GRC. By applying these solutions, organization can effectively manage and automate their user default settings based on different user group, sector and business unit etc.
Objective: The objective of this blog is to explore about limitation associated with creating user default ids, specially the restriction of a maximum of 999 entries. It aims to highlight the implication of this limitation for user management and access control, also provide the solution on how to overcoming the 999 ID limitation.Problem:In SAP GRC, the ability to create user default IDs is constrained by a maximum limit of 999 entries. This limitation poses significant challenges for organizations with large user bases (sector and business unit) as it can hinder user provisioning, role assignment and over all access control management. As businesses grow and require more user IDs, the inability to exceed this limit can lead to inefficient, increased administration overhead, and potential compliance risks. Addressing this limitation is crucial for maintaining and ensuring seamless operation within the SAP GRC.currently we have utilized 801 default ID’s in our landscape and with our new requirement we need to create around 350+ more default ID’s in the GRC system. Hence exploring this how can we incorporate additional 350+ default ID entries in GRACUSERDEFAULT table.Note: We aren’t able to add the new user defaults for many of the regions, due to which the users are unable to raise the access request with the region-specific default ID’s in the GRC Production system.Go to IMG->Governance, Risk and Compliance->Access Control->User Provisioning->Maintain User DefaultsAnalysis:As per our analysis and finding, since the value for domain “GRAC_DEFAULT_ID_BRFP ” is 3 char because of which we can only maintain it till 999, to increase the length of domain from 3 to 5 char by the custom modification (refer in solution section). This is not a standard process SNOTE as it is a custom modification note to help customers to achieve multiple user defaults. Further we checked with ABAP team and found that the status of suggested SNOTE cannot be implemented in our GRC system (GRC12.0 SP17), but still manual activities can be performed instead of implementing via S-Note as Note 1899427 has manual steps.Solution:To address the limitation of 999 user default IDs in SAP GRC, need to perform manaul activities as per the below SNOTE in SAP GRC system.0001899427 – UAM: User Default ID has insufficient length in IMGResults: Before implementing the solution, screenshot showing length of default ID in 3 char. After implementation of above SNOTE default id is now showing in 5 digits which allows to create more than 999 entries.In BRF+ length is now showing in 5 digits.Conclusion:In summary, the limitation of 999 user default Ids in SAP GRC poses significant challenges for organizations, particularly as they grow and require more robust user management capabilities. This constraint can lead to operational inefficient, increased administration burden, and potential compliance risks, however we can change the character length from 3 to 5 for domain “GRAC_DEFAULT_ID_BRFP ” by implementing this SNOTE 0001899427 – UAM: User Default ID has insufficient length in IMG in SAP GRC. By applying these solutions, organization can effectively manage and automate their user default settings based on different user group, sector and business unit etc. Read More Technology Blogs by Members articles
#SAP
#SAPTechnologyblog
