Start from SAP S/4HANA Cloud 2408.2 (2408 HFC7), a new app Import Debit Memo Requests is delivered, you can now easily import debit memo requests from a spreadsheet file and this article will provide some tips about using this app.
1. How to Access
To access this app, business users need to have the following business catalog assigned: Sales – Debit Memo Request Import (SAP_SD_BC_DMR_IMPORT_PC).
2. How to use
Generic functions such as downloading template, preview check and so on, are the same with other import apps like Import Sales Orders. You can find the detailed usage of the app series by referring to the link.
Supported debit memo request types:
Document Type
Creation Without Reference
Creation With Reference
DR
Yes
Sales order, invoice
CBII
No
Invoice
DMR4
Yes
Invoice
3. Creation with Reference
This function is same with other import apps like Import Sales Orders,However, it differs in the types of preceding documents it supports.
For detailed instructions and usage information about the app series, please refer to the link.
4. Special Cases
4.1 Sold-to Party of Preceding Document Not Referenced (Same Document Referenced on Header and Item Level)
Objective: The same document is referenced on header and item level. You want to use a sold-to party that differs from that of the preceding document.
Rule: For your debit memo request items, enter item numbers of the preceding document in ascending order.
Example: Sales order 10060 is referenced, and its sold-to party is 10100006. You want to create a debit memo request with reference to sales order 10060 and the sold-to party of the debit memo request is 10100008.
Debit Memo Request (Temporary ID)
Sold to Party
(Header)
Reference Document (for Header)
Item (Temporary ID)
Reference Document (for Item)
Reference Item
1001
10100008
10060
01
20
1001
10100008
10060
02
30
1001
10100008
10060
03
50
Hint: If the item numbers are not properly entered, there will be an error message: Deviating sold-to parties 10100008 vs. 10100006 (ref. doc. 10060).
4.2 Bills of Material (BOM)
The following rules apply to creation of debit memo requests of document type DR with reference to sales orders.
4.2.1 Only Main Item of the BOM Referenced
Objective: You want to create debit memo request items with reference to BOM main items in different sales orders.
Example: Item 10 in sales order 10060 is the main item of a BOM, and item 20 in sales order 10070 is the main item of another BOM. These items are referenced to create debit memo request items.
Debit Memo Request (Temporary ID)
Item (Temporary ID)
Reference Document (for Item)
Reference Item
Preceding Item Product
1001
01
10060
10
Root BOM 1
1001
02
10070
10
Root BOM 2
4.2.2 Main Item and Subitems of the BOM Referenced
Objective: You want to create debit memo request items with reference to the main item and subitems of a BOM.
Rule: For your debit memo request items (temporary IDs in ascending order), enter the item number of the BOM main item first, followed by item numbers (in ascending order) of the BOM subitems.
Example: In sales order 10060, item 10 is the main item of a BOM, items 20 to 40 are BOM subitems. These items (except item 20) are referenced to create debit memo request items.
Debit Memo Request (Temporary ID)
Item (Temporary ID)
Reference Document (for Item)
Reference Item
Reference Item Product
1001
01
10060
10
Root BOM
1001
02
10060
30
Component BOM – 2
1001
03
10060
40
Component BOM – 3
4.3 Target Quantity for Document Type CBII (Invoice Increase Request)
When you create an invoice increase request with reference to an invoice, two invoice correction request items will be created for each item in your file. The quantity of the first item will be the same as that of the invoiced item (that is, the referenced item), and the quantity of the second item takes the target quantity of the item in your file.
Example:
Debit Memo Request (Temporary ID)
Item (Temporary ID)
Reference Document (for Item)
Reference Item
Target Quantity
1001
01
90060
10
1
Result:
Debit Memo Request
Item
Reference Document
Reference Item
Target Quantity
0060001001
000010
90060
10
100
0060001001
000020
90060
10
1
5. Useful links
App Extensibility: Import Debit Memo Requests
Blog Series for Import Sales Documents
Start from SAP S/4HANA Cloud 2408.2 (2408 HFC7), a new app Import Debit Memo Requests is delivered, you can now easily import debit memo requests from a spreadsheet file and this article will provide some tips about using this app. 1. How to AccessTo access this app, business users need to have the following business catalog assigned: Sales – Debit Memo Request Import (SAP_SD_BC_DMR_IMPORT_PC). 2. How to useGeneric functions such as downloading template, preview check and so on, are the same with other import apps like Import Sales Orders. You can find the detailed usage of the app series by referring to the link. Supported debit memo request types: Document Type Creation Without Reference Creation With Reference DR Yes Sales order, invoice CBII No Invoice DMR4 Yes Invoice 3. Creation with ReferenceThis function is same with other import apps like Import Sales Orders,However, it differs in the types of preceding documents it supports.For detailed instructions and usage information about the app series, please refer to the link. 4. Special Cases4.1 Sold-to Party of Preceding Document Not Referenced (Same Document Referenced on Header and Item Level) Objective: The same document is referenced on header and item level. You want to use a sold-to party that differs from that of the preceding document. Rule: For your debit memo request items, enter item numbers of the preceding document in ascending order. Example: Sales order 10060 is referenced, and its sold-to party is 10100006. You want to create a debit memo request with reference to sales order 10060 and the sold-to party of the debit memo request is 10100008. Debit Memo Request (Temporary ID) Sold to Party (Header) Reference Document (for Header) Item (Temporary ID) Reference Document (for Item) Reference Item 1001 10100008 10060 01 20 1001 10100008 10060 02 30 1001 10100008 10060 03 50 Hint: If the item numbers are not properly entered, there will be an error message: Deviating sold-to parties 10100008 vs. 10100006 (ref. doc. 10060). 4.2 Bills of Material (BOM) The following rules apply to creation of debit memo requests of document type DR with reference to sales orders. 4.2.1 Only Main Item of the BOM Referenced Objective: You want to create debit memo request items with reference to BOM main items in different sales orders. Example: Item 10 in sales order 10060 is the main item of a BOM, and item 20 in sales order 10070 is the main item of another BOM. These items are referenced to create debit memo request items. Debit Memo Request (Temporary ID) Item (Temporary ID) Reference Document (for Item) Reference Item Preceding Item Product 1001 01 10060 10 Root BOM 1 1001 02 10070 10 Root BOM 2 4.2.2 Main Item and Subitems of the BOM ReferencedObjective: You want to create debit memo request items with reference to the main item and subitems of a BOM. Rule: For your debit memo request items (temporary IDs in ascending order), enter the item number of the BOM main item first, followed by item numbers (in ascending order) of the BOM subitems. Example: In sales order 10060, item 10 is the main item of a BOM, items 20 to 40 are BOM subitems. These items (except item 20) are referenced to create debit memo request items. Debit Memo Request (Temporary ID) Item (Temporary ID) Reference Document (for Item) Reference Item Reference Item Product 1001 01 10060 10 Root BOM 1001 02 10060 30 Component BOM – 2 1001 03 10060 40 Component BOM – 3 4.3 Target Quantity for Document Type CBII (Invoice Increase Request) When you create an invoice increase request with reference to an invoice, two invoice correction request items will be created for each item in your file. The quantity of the first item will be the same as that of the invoiced item (that is, the referenced item), and the quantity of the second item takes the target quantity of the item in your file. Example: Debit Memo Request (Temporary ID) Item (Temporary ID) Reference Document (for Item) Reference Item Target Quantity 1001 01 90060 10 1 Result: Debit Memo Request Item Reference Document Reference Item Target Quantity 0060001001 000010 90060 10 100 0060001001 000020 90060 10 1 5. Useful linksImport Debit Memo Requests App Extensibility: Import Debit Memo RequestsBlog Series for Import Sales Documents Read More Technology Blog Posts by SAP articles
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